One Article Review
| Source |  ProofPoint |
|---|---|
| Identifiant | 8629124 |
| Date de publication | 2024-12-23 06:38:08 (vue: 2024-12-23 14:07:59) |
| Titre | 3 Key Benefits of Proofpoint Archive for Employees |
| Texte | As a long-time knowledge worker, I need to keep track of my messages and content. To do this, I rely on a corporate email system for my email messages and a separate archive system for legacy email and content. Over the past several decades, I\'ve used various systems with varying degrees of satisfaction. Today, I\'m lucky to be using what I consider to be the best systems on the market: Microsoft 365 (Exchange) email and Proofpoint Archive. In this blog post, I provide an insider\'s perspective on why Proofpoint Archive works so well for employees by exploring three of its key benefits. 1: Access email seamlessly When I started at Proofpoint, the first customer success story I read was about a financial services firm. Surprisingly, the primary reason they chose Proofpoint was not related to e-discovery or supervision. Instead, they wanted to provide seamless access to legacy email for their employees. However, their incumbent archive made this process complex, cumbersome and time-consuming. The client\'s business model involved acquiring companies and creating subsidiaries. During that process, they also acquired different email systems. Proofpoint made it easier for them to ingest legacy data from different email systems into a centralized archive and provision that data for secure, seamless access by the new their employees. If you\'ve been part of an acquisition or merger-and your new company supports legacy data access-Proofpoint can help streamline and simplify access to your legacy email. Plus, it comes with powerful, intuitive workflows that you can use to search your archive, and it gives you results in seconds. This level of performance is guaranteed by a financially backed service level agreement. 2: Overcome search and retrieval limitations At Proofpoint, we maintain a rolling two-year window of email in Microsoft 365. Like other companies that have these rolling email windows, we\'re trying to reduce the attack surface and potential risk exposure of our email system and reduce the cloud storage needed to support it, which also means we\'ll have less data in our tenant to back up. But that also means the date of the oldest email I can access is only two years prior to the current date. I\'ve worked for Proofpoint for more than four and a half years, and sometimes I need to reference an email from more than two years ago. Clearly, I can no longer access it in Outlook. But that doesn\'t matter because Proofpoint Archive journals email from Microsoft 365. That means I can use the Personal Archive to easily access email that\'s older than two years, provided they\'re still within our retention policy. If you\'re using Proofpoint for archiving, you can request to be provisioned for the Personal Archive to access legacy email-if your company policy supports that. This will enable you to overcome search and retrieval limitations that are otherwise incurred with typical mailbox management. 3: Get powerful, intuitive end user search I\'m partial to using Outlook as the portal into my personal home email and my Microsoft 365 work email. However, I\'ve never been a fan of its native search capabilities. Maybe it\'s because I\'ve never taken the time to learn Outlook search in entirety since using it for nearly three decades. Instead, if I need to search for email messages using criteria that is more than just senders or recipients, I immediately default to using the Proofpoint Personal Archive search. I find it faster, more flexible and easier to use. To see what I mean, check out the example below, which is a demo of the Proofpoint Personal Archive. Let\'s start by checking how many archived messages are in the demo (Figure 1). If I run a search specifying no criteria, in just seconds I see that there is a total of 5,036 items in the archive. Figure 1. Search interface for the Personal Archive demo. Now, if I wanted to narrow the search results to the most rel |
| Notes | ★★★ |
| Envoyé | Oui |
| Condensat | 036 109 2024 365 able about access accordingly account acquired acquiring acquisition action actually add added adding additional ago agreement all also any apply archive archived archiving are ask attack automatically back backed based because been before below benefits best blog builder business but can capabilities centralized characters check checking choose chose clear clearly click clicking client cloud comes communications companies company complex conclusion configure configuring consider consuming content corporate correct creating criteria criteria criteria cull cumbersome current customer data date dcg decades december default defines degrees demo details different digital discovery doesn during easier easily easy email employees enable enables end enter entering entire entirety entries even example exchange exclude existing expand exploring exposure extremely fan faster feature field figure financial financially find firm first flexible focus focusing four from further get given gives governance grow guaranteed half have having help highlighted highlighting” home how however immediately include incumbent incurred ingest initiate insider instances instead interface intuitive investigate involved items iterative its january journals just keep key keyword keywords knowledge later learn legacy less let level life like limitations limitations limited list long longer lucky made mailbox maintain make makes management manager many market: matter maybe mean means merger messages microsoft migration model more most much multiple name narrow native nearly need needed never new next not note now older oldest only other otherwise out outlook over overcome parameter part partial past perform performance periodically personal perspective plenty plus policy populated portal post potential powerful preserve primary prior process promotion proofpoint provide provided provides provision provisioned query range ranges read reason receive received recipient recipients reconfigure reduce reduced reducing reference refine related relevant rely request rerun results retention retrieval risk rolling run running satisfaction save say seamless seamlessly search search searches seconds secure see select selection senders sent separate service services several show similarly simplify simply since single smaller sometimes specialist specifically specifying start started static steps storage story streamline subsidiaries success supervision support supported supports surface surprisingly syntax system systems taken tenant term than that them then these they three time today took tool total track trying two type typical typing unless update use used user uses using various varying want wanted well what when which why will window windows within without word words work worked worker workflow workflows works year years year” yellow you you: your “acquisition” “california “confidential” “date” “hit “merger” “senders/recipients” “this “today ” |
| Tags | Tool Cloud |
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